Club Manual - Administration
In order for a club to be considered active for a term, a club package must be filled out and submitted by the deadline provided by the Club Director (see http://clubsandsocieties.feds.ca for dates) - and includes the following:
- Typed cover letter stating the club’s wish to be considered active for the term - please include an explanation stating your club’s name, purpose, logo, web-site address (if your group has a pre-existing web site), and club e-mail
- Contact roster for the club’s executive, including email, phone #’s, and student ID #’s
- Complete list of all club members, to include student ID #’s
- Completed Signing Authority Form : http://feds.ca/docs/clubs/signingAuthorityForm.pdf
- Completed Acknowledgement Form indicating that club executive members have read, and understand all Federation of Students Club Procedures, and Policies. The Club President and one other executive member of the club must sign this form: http://feds.ca/docs/clubs/acknowledgementForm.pdf
- An account of what (if any) membership fees are charged amongst the club’s members, and on what renewal basis – ex: by term, every year, one time fee.
- A description of your club's refund policy for memberships.
Please Note: if you are a new club, the club package will contain the following:
- Typed cover letter stating your club’s desire to be considered for membership by the Federation of Students Internal Admissions Committee.
- Typed list containing the names, student numbers (where applicable), or alternate status (alumni, graduate students, associate club members) of each member. You must have AT LEAST seven members to start a club.
- Typed list containing the names, student numbers, telephone, and email addresses of the present executives. University of Waterloo Undergraduate Students must compose the majority of a club’s executive council.
- a description of the governing structure/ responsibility of each executive officer with the club.
- a Club Constitution - for a sample, please speak to the Clubs Director or refer to the example: http://www.feds.ca/docs/clubs/constitutionexample.doc
- Completed Signing Authority Form : http://feds.ca/docs/clubs/signingAuthorityForm.pdf
- Completed Acknowledgement Form indicating that club executive members have read, and understand all Federation of Students Club Procedures, and Policies. The Club President and one other executive member of the club must sign this form: http://feds.ca/docs/clubs/acknowledgementForm.pdf
- An account of what (if any) membership fees are to be charged to current/prospective club members, and on what renewal basis – ex:by term, every year, one time fee.
- A description of your club's refund policy for memberships.
The term for clubs runs from the first day of classes to the last day of classes, as defined by the Registrar’s Office. The VPIN and the Clubs Director must approve any activity run outside this period, in order to be considered a Federation of Students-sponsored event.
All club mail can be picked up in your file folder located in the black filing cabinet in the Federation of Students Office - SLC 1102.
All mail gets opened and any cheques or invoices get pulled and given to the appropriate accounting staff in the Federation of Students office. Please check your mail on a regular basis. The Federation of Students is not responsible for mail left uncollected.
Section 2: Meetings >> |