Every club has certain privileges and responsibilities with regard to their finances. It is the duty of each club’s executive officers to familiarize themselves with these procedures to ensure smooth operation of club finances, as well as to ensure that their clubs execute their financial obligations in a timely manner.

Upon activation of any new club, a Club Account is created for that clubs use. All financial transactions for clubs are initiated via these accounts, unless otherwise arranged with the Federation of Students General Manager and Accounting Manager.

To receive a cheque you must fill out a Cheque Request Form: http://feds.ca/docs/clubs/clubsChequeRequestForm.pdf

The deadline for submissions is TUESDAY at 12:00pm in the Feds Office. Cheques will be available for pick up on FRIDAY AFTER 12:00pm of the same week at the Federation of Students Front Desk.

Cash deposits should be made immediately (or the following business day) upon receipt – NO EXCEPTIONS.

Money deposits need to be submitted with a deposit slip (located in the Federation of Students office) to the Federation of Students Accounts Receivable Clerk. The money will be tallied and a receipt will be given to you.

Deposits are to be accompanied by appropriate receipts.

The Federation of Students will reimburse every active club up to $75.00 per term (dollar for dollar), if a club spends up to that much on approved club activities. At the end of the term, this money will be assessed and deposited into each club's accounts for the next term.

It is very important for clubs to ensure that their accounts accurately reflect spending for the term. If the Club Director can not determine from the club account that a club has spent money over the term, that club may not receive an accurate settlement.

Clubs may run a deficit on their account of up to $50 per term, as this money will be replenished at the end of the term via the club’s allotted reimbursement.

The last date for end of term settlements is always the last Tuesday of the last month of a term (December, April, and August). It is each club’s responsibility to have there financial matters ettled by this date, otherwise the club risks not receiving designated reimbursement for that term. If you run into difficulty meeting this timeline, please contact the clubs director.

Every club can, so long as they are active, apply for financing from the Federation of Students Special Projects Budget. To do so, you need to obtain a Special Funding Request Form.

Fill out the information, and include with it a proposal for what the money is to go to, and a synopsis of the project you wish to have funded, and submit all to the Club Director. The proposal will then be brought to the Internal Funding Committee for consideration.

he club will be asked to conduct a presentation for the IFC members about their proposal, and answer questions (if any) about their application.

The Club Director will notify any club requesting Special Funding of the decision rendered by the IFC, and update individual club accounts as necessary.

It is very important that Clubs do not wait until the last minute to apply for funding, as instantaneous decisions on Special Funding Requests are not feasible.

If a club has questions about this process, please consult the Clubs Director.